When you become a member of or renew your membership with Rothwell Harriers & AC you will automatically be registered as a member of England Athletics. We will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact firstname.lastname@example.org
Keeping an up to date record of all members and contact details - Secretary and Membership Secretary
Scoring races accurately - Scorer
Medical Forms (Medication / Allergies) - Welfare
Race entry co-ordinator - to enter details for races as required.
Welcome and thank you for showing an interest in our Athletic Club. The junior section is open to all from the age of 9 -18 years, after which they will become a senior member. As a member you are expected to behave responsibly and in accordance with UK Athletic rules, adhere to our Code of Conduct and Club Policies that are available on our website page.
As an introduction to our club we offer the first two sessions free. If your child then wishes to continue attendance he/she must become a member. There is an annual charge currently £23 due by 1st April which is reduced pro rata for those joining throughout the year. From this we pay £15 to England Athletics and £2 to Northern Athletics the balance is used for coach development, equipment, attendance to athletic events, presentation costs and hire of school hall. To register membership, please log in to our junior section website page or face book page and complete the online form which includes photo consent and medical declaration. If athlete has a medical condition that we need to be made aware of to participate in athletics then you must downloaded and complete form from our website. If no medical form is handed to our welfare officer (Jo Heseltine) we will assume the athlete has no condition. It is parent/carers responsibility to update coaching staff accordingly. Code of Conduct for Athletes, Terms of Membership and additional policies are available on our website.
In addition to the annual membership fee there is also a monthly charge of £10 payable in advance by safe electronic payment and due by 1st of each month (known as subs). There are 10 monthly instalments (not July and August) to recognise our summer break or when sessions are cancelled. The link can be accessed via our Face Book page or via an email link sent by Nochex (to your Registered Email). Once set up £10 will be taken automatically each month. You need to inform us via Email or through our Facebook page if your athlete leaves the section to enable us to cancel the Direct Debit by Nochex.
As a member of the Junior Section you are expected to represent your club at athletic events throughout the year. Failing to do so may invalidate your registration. If you are unable to attend training sessions, you are encouraged to inform coaching staff so that group sizes can be managed accordingly. If 6 consecutive training sessions are missed without a valid reason your membership will be terminated. If you believe special consideration should be given please ask your parent or carer to email or speak with coaching staff.
Joining an Athletic Club is not to be taken lightly. If you choose to resign, then a period of time needs to expire before you are allowed to run competitively for another club. If you have any doubts as to whether Rothwell Harriers AC is the club for you, please speak with one of our coaches before submitting an application form.
Compiled by Jo Heseltine Welfare Officer updated Jan 2019 Version 4.
Rothwell Harriers & A.C. recognises the need to ensure the welfare and safety of all young people in athletics.
Rothwell Harriers & A.C. In accordance with the UK Athletics Welfare policy and procedures, will not permit photographs, video or other images of children/young people to be taken without the consent of their parents/carers. However it should be accepted that children may appear in the background of general pictures taken at events and that it may not be practical or reasonable to seek consent in all circumstances.
Rothwell Harriers & A.C. will follow the guidance for the use of photographs a copy of which is available from England Athletics Head of Welfare or www.enqlandathletics.orq
Rothwell Harriers & A.C. will take all possible steps to ensure these images are used solely for the purposes they are intended. If you become aware that these images are being used inappropriately you should inform the Club Welfare Officers (Keith Pailing or Jo Heseltine) immediately.
Any parent/carer not wanting their child's photograph taken must ensure that they are not included in team photographs.